Student and Parental Consent System

In order to have the correct consent in place for every student the system is relatively complex. Students under the age of 13 cannot give consent to the use of their data, their parents or carers must do this for them. Additionally, if incorrect consent is given then Puzzle of the Week must delete that student’s entries as their data cannot be legally stored.

Below is an outline of the way the system works, starting with the simpler instance of if the student is able to offer their own consent.


Consent for Students Aged 13 years or Older

Students submit their answer to the competition each week using this online entry form. They use the same form every week and on it they must give consent for the use of their data in order to enter. A copy of the student consent question is below.

Students only need to submit their consent once. Every time they use the form in future they can state that they have already given consent in a previous submission. A copy of the question allowing them to do this is below.


Consent for Students Younger Than 13

If a student is younger than 13 they cannot give consent for their own data to be stored, a parent or carer must do it for them. There are three ways in which this can be done.

Parental consent only ever needs to be done once and it does not matter which method is used. Once it is completed, all the answers subsequently submitted by the student will be covered.


The Pre-emptive Parental Consent Form

It is possible for parents to give pre-emptive consent to their students (i.e. before the students submit their first answer). This works well for some schools because the form can be issued to parents in advance of the competition launching at the school. This is the pre-emptive parental consent form.

All that a parent needs to complete it is their own email address and the email address of their child. It is important they write the exact email address that their child uses as this is what is used to match the consent to the student.


The Parental Consent Section of the Online Entry Form

Students submit their answer to the competition each week using this online entry form. They use the same form every week and on it there is an option for parents to give their consent. A copy of the parental consent question is below.

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Parents only need to submit their consent once. On all future entries students can state that their parents have already given consent in a previous submission. A copy of the question allowing them to do this is below.

The Retrospective Consent Form

Many students try to submit their answer without proper parental consent. When this is the case the student is sent a reminder and a link to this retrospective consent form. If retrospective parental consent cannot be gained then their data is deleted.

All that a parent needs to complete it is their own email address and the email address of their child. It is important they write the exact email address that their child uses as this is what is used to match the consent to the student.


Contact

If you have any questions or wish to know more about the data consent system at Puzzle of the Week then please contact andrew@puzzleoftheweek.com