Privacy Policy Puzzle of the Week (from here on referred to as POTW) strongly believe in the importance of privacy, security and transparency when dealing with data. The processes involved in the running of the competition have been designed to be GDPR compliant. This Privacy Policy has been written to give you as transparent and detailed a description as possible of how and why data are used by POTW. One of the most important things to note is that with the POTW system, schools do not ever share student data with POTW. Students/parents submit their own data and consent to POTW sharing that data with teachers at their school. Puzzle of the Week POTW is run by Andrew Sharpe, an experienced, freelance, mathematics educator. He has taught mathematics and trained mathematics teachers in many countries across primary schools, secondary schools and universities. He maintains an up to date 'Enhanced Disclosure and Barring Service Check' issued in England as well as up to date, online (and in-school) safeguarding qualifications from the NSPCC. He acts as the data protection officer for POTW and can be contacted at andrew@puzzleoftheweek.com. Why we ask for data When a user registers for a competition POTW asks for the following data for the following reasons. Data are not used in any way other than is indicated in these bullet points:
When a teacher registers their school POTW ask for the following data for the following reasons. Data are not used in any way other than is indicated in these bullet points:
Consent To register for the POTW competition users fill out an online registration form. Consent for the storing and sharing of their data is given when submitting that registration form. Users under the age of 13 are not legally allowed to offer that consent themselves, so a parent (or legal guardian) must complete their registration form. Personal Choice Consent should always be given freely by all parties. An important example of personal choice is that a teacher can never tell a student that they "must" register for POTW, or be pressure students into doing so. Sharing of Data A user's data is shared only with registered teachers from that user's school. Users decide whether their name will be published publicly on leaderboards, or an anonymous code will appear in place of their name. Data are stored securely using Google Drive and are not shared with any other third party. Storage of Data All data are stored online using Google Drive, with teachers requiring passwords to access their users' data. The data controller of Google Drive is is Google LLC. Google LLC is based in the USA so a data transfer takes place from the UK to the USA. This is done in accordance with paragraph 1 of article 45 of the GDPR. Google LLC's confirmation of compliance from European Data Protection Authorities can be found on their GDPR compliance webpage. User and teacher data are deleted after the conclusion of each competition. These data are deleted before the end of the calendar year in which that competition concluded. For example, data from the 2020-2021 competition will be deleted on or before the 31st December 2021. Emails POTW will not send any communication such as third-party advertisements, marketing or promotions. Below is a description of the emails that POTW sends.
Rights Users and teachers have the following rights with regards to their data.
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